Welcoming New Employee Email

Welcoming New Employee Email: Looking for a great way how to welcome a new employee via email? Today we have looked at email welcoming new employees that can guide you in the process of helping a new hire settle into their new position.

Welcoming New Employee Email

Subject: Welcome Onboard

Dear Michael,

You are much welcome to the team at (Company’s name) and we again congratulate you on making it to the end of a competitive hiring process. As one of the best candidates, you can be assured that your talents, skills, and experience will be well appreciated.

As noted in your employment contract your reporting date will be 12 March. Ensure you come with all the required documents stated in the contract. On your first day, you are expected to report at 9:00 am.

For an easier transition, our human resource officer, Ms. Mandy will take you through the new hire orientation. Additionally, she will introduce you to your team leader, Mr. Cooper who will help you to settle comfortably into your new position.

In case of any questions or any clarification you can freely do so via this email address

Kind regards

Ray Jackson

Head of Accounting department

Read: Welcome Message for New Team Member 

Welcome on Board New Employee Email

Subject: Welcome to X Company Limited {The name of the company}

Dear [the name of the new employee},

Congratulations on joining our team!

The applicants were many, but your skill, competency, and potential draw attention to you. You can be assured that your new position will utilize your skills and offer you better ways to improve your abilities.

we are enthusiastic to meet you coming Monday 5th April. Our official working hours start at 8:00 to 4:30 pm with a one-hour lunch break at 1:00 pm. On the first day, you can report at 9:00 am. You will have a brief meeting with the Human resource assistant who will direct you on what to do.

After the meeting, you come to your workstation where the marketing team is waiting to welcome you on board to the best department in the organization. One of the assigned team members will offer you orientation for the next few days to ensure you adjust well to your new role.

As a team you have your back, feel free to seek any assistance. Feel welcome at X Company Ltd Marketing department.

Yours Sincerely,

Jay Cedar

Marketing Team leader at X Company Ltd 

Read: Congratulations Messages for Achievement

Email Welcoming New Employee Working Remotely

Subject: Welcome to Remote Working at {Company’s name}

Dear Mishael,

Glad to have you on board. Your great skill and expertise will be a great asset to our organization.

Our remote team is looking forward to working with you. Unlike the rest of the team members, your first-day schedule will be different and it will include the following schedule

Your first day schedule:

9:30 a.m. – 10 a.m.: A brief online meeting with the Human Resource officer, Mark Cooper.

10:30 a.m. – 11 p.m.: An online new employee orientation with your team leader, Amber Johnston

12:00 p.m. –  1:00 pm.: A welcoming chart from your colleagues from the Finance department

1:00 p.m. – 2:00 p.m.: Lunch break

2:30 pm –   4:30 p.m.: Orientation into the company finance system by IT officer, John Mayson

To access the company website, you can use the following link and passwords

Kindly note that all online meetings should be attended with an official dress code and the correct meeting hours should be observed.

In case of any clarification contact me through the above email address, in case I am out of the office you can still cc my office assistant through this email (give the alternative email address)

Again welcome aboard! We look forward to meeting you on Monday. We’re pleased to have you on the team.


Andy Fisher


Read: Holiday Greeting Messages for Business

Frequently asked questions about Welcoming New Employee Email

When do you send the welcoming email to the new employee?

The welcoming email should be sent after the hiring process is over i.e. the new employee has accepted the job offer and complied with all the requirements before starting the job. Usually, it should be a few days before the new hire reports for the first day to work.

How to welcome a new employee via email?

The best way to welcome a new hire is to make sure from the beginning they feel part and parcel of the team or department they are joining. That is why the email needs to come from the departmental head in which the employee will work in. The tone in the email should be calm and welcoming.

What to include in a new employee welcome email?

Welcoming emails should contain all the vital information that the employee needs to know. Some of the information to be included may include the following but is not limited to the first-day reporting time, the person to receive him or her, any security measures or equipment provided, dress code, working schedules, etc.

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Conclusion: Welcoming New Employee Email

It is very important to send a welcoming email to a new employee. This kind of email help the new hire to adjust well to their new position. Getting to a new environment can be hectic but when it is clear which procedure to follow it make it easier for anyone to know what is expected. As mentioned above the welcoming email should come from the department in which the employee is joining. He or she should get clear guidelines on what is expected of them on the first day. If possible the first day schedule should be outlined in the welcoming new employee email.